Group Bedroom & Restaurant Bookings

From hotel room blocks to private dining and group restaurant reservations, we manage every booking to ensure a seamless experience for your delegates, guests and team.

Whether working on organising accommodation for a small meeting, a large conference group across multiple hotels, visiting delegates paying for themselves, project teams or citywide events, securing the right number of bedrooms, in the right location, at the right prices can quickly become a complex and time-consuming task.

At ExecSpace, we can assist you with:

Group bedroom finding, negotiating, contracting and managing room allocations
Conference and event accommodation blocks
Delegate, visitor, speaker and VIP accommodation requirements
Multi-property accommodation sourcing and individual booking platforms
Accommodation management designed to minimise financial risk and administrative burden

We've also invested in a specialist individual bedroom booking platform to make the process easier for organisers and delegates alike: our collaboration with the Edinburgh International Conference Centre (EICC) led to the launch of a citywide accommodation booking platform, providing a single, trusted place for organisers, delegates and visitors to search and book accommodation across Edinburgh, while also supporting larger room allocations for major events. Organisers can share the link with their delegates and add to their event website.

Alongside this, our 24/7 Client Portal gives planners greater visibility and control, allowing them to:

Submit accommodation enquiries
Manage overnight room requirements
Track bookings and amendments
Access real-time spend, savings and trend data
Monitor accommodation expenditure through detailed reporting and analytics

Planning an event? Contact us

Tell us about your event, and our team of experts will help you find the right venue, at the right price, with expert support every step of the way.

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Other services

Delegate Management

Technology Simplify registrations, book seminars and attendee communications with our intuitive delegate management technology. Gain real-time visibility, streamline administration and create a seamless delegate experience from registration to reporting.

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Travel Bookings

Take the hassle out of event travel. We coordinate flights, rail, transfers and ground transportation, keeping your attendees moving smoothly from start to finish.

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Group Accommodation & Restaurant Bookings

From hotel room blocks to individual bedroom bookings, we help you manage the whole process. We keep ourselves updated on the best restaurants and private dining experiences to ensure we offer you some great options. We manage every booking to ensure a seamless experience for your delegates, guests and team.

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Entertainment, AV, Event Management and Speaker Bookings

Bring your event to life with expert production and delivery. From AV with onsite technicians, staging and set builds to entertainment, keynote speakers, hosts and on-the-day event management, we can work with you to coordinate every detail for a flawless experience.

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Group Bedroom & Restaurant Bookings

Other services

Delegate Management

Travel Bookings

Group Accommodation & Restaurant Bookings

Entertainment, AV, Event Management and Speaker Bookings

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